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Moving Planner

Great West Moving Planner



Moving Terms Glossary

 6-8 Weeks Before Moving Day  2 Weeks Before Moving  Moving Out Day
 4 Weeks Before Moving  1 Week Before Moving  Moving In Day
 3 Weeks Before Moving  1 Day Before Moving  Checklist

No matter how big your move is or how far you're moving, it can be stressful because there's a lot to do before it's time to load the moving van. Use this helpful Daily Planning Guide to help you stay organized and on schedule.

6 to 8 Weeks Before Moving Day

  • Call your Great West Moving and Storage agent. Set a date for the agent to visually survey your home and prepare an estimate.
  • Do you want to do any of the packing -- or will you have it done by our experienced packers? Your agent will be happy to discuss packing services with you.
  • Show the agent everything that is going to be moved. Any items you fail to disclose or that are added later will alter the price.
  • Read the "Your Rights and Responsibilities Manual" to make certain that you fully understand your own and the carrier's liability.
  • Inform the Great West agent if you have multiple pick-up or dropoff locations, or if auto transport is requited, thus allowing the agent to plan the load.
  • Begin to use up consumables, food stores, soaps, detergents.
  • Make family travel plans. Reserve hotel rooms and airline tickets as needed.
  • If driving, have your car serviced for the trip (check tires, brakes and windshield wipers, fluids, belts, etc.)
  • Arrange parties and have fun with the family.
  • Consider a garage sale, online auction, or donating items and furnishings you do not want to move. 

4 Weeks Before Moving

  • If your company is paying for your move, refer to their moving policy to determine the services the mover will be authorized to perform.
  • File a change of address form with the Postal Office for each person receiving mail at your home.
  • Call utilities, Gas, Electric, Water, Phone, Sewer, Cable, Trash, Bank/Finance, Creditors, Brokers.
  • Notify Magazines, and Book and Record clubs, Health clubs, Journals of your new address.
  • Contact doctors and dentists for your family's medical records.  Notify lawyer, accountant, insurance agents.
  • Ask your physicians for colleague recommendations in your new city.
  • Government Agencies, Department of Motor Vehicles, Social Security Admin, State/Federal Tax Bureaus, City/County Tax Assessor, Veterans Administration.
  • Decide which items should be discarded or donated to charity. 
  • Complete a home inventory listing each possession, date purchased and value.
  • Notify your local utilities to have your service turned off after your departure.
  • Contact utilities in your new location for connections.
  • Notify your children's schools, your church, clubs and any other organizations of your impending move.

3 Weeks Before Moving

  • Decide which items you will pack, and review "Your Guide to Successful and Safe Packing." (Your sales representative can provide a variety of packing materials at a reasonable price.)
  • Sketch out the floor plan of your new home to determine placement of furnishings. Make a list of names, addresses and numbers you will need or want to remember.
  • Pack your phone book so you can contact businesses after your move.
  • Notify your Great West Agent if you have changed anything about your move; household goods, destination, dates of the move, etc.
  • Make arrangements to move your plants and pets. Western can advise on the best method for your individual situation.
  • Transfer contents of safety deposit box. Check homeowners insurance policies to see if moving is covered.
  • Transfer insurance to cover fire, theft and personal property at your new home.

2 Weeks Before Moving

  • If you're shipping an automobile, plan to have the gasoline tank less than 1/2 full and make sure there is sufficient antifreeze and oil.
  • Plan your trip to your new destination. (Make travel accommodations, and if driving, have your car serviced.)
  • Return borrowed things and collect things you've loaned.
  • Make arrangements for servicing your appliances both at your current home and your new home. (Your Great West Agent can assist you with arranging these third party services, if desired.)
  • Dispose of flammables such as gasoline, oil, matches, cleaning fluids, bleach, pressurized or aerosol cans, paint, thinners, and ammunition.
  • Discontinue regular services such as newspaper, trash pickup, lawn service, etc.
  • Check with your Great West Agent on the transport of plants, or arrange to give plants away. Not all states allow all types of plants in.
  • Arrange Pet transport, inoculations, veterinary wellness visit.  Have appropriate tags attached to collar, and certificates on your person.

1 Week Before Moving

  • Arrange for payment to your Great West driver at destination. (Unless your move is to be billed to your employer or has previous credit approval, payment by cash, certified check or money order is required before unloading.)
  • Transfer bank and savings accounts so you don't lose interest.
  • Make arrangements to discontinue your local telephone service. 
  • Determine which items you're taking with you.  See the Great West Essentials list, pack these items and set aside in a designated area.
  • Have rugs and draperies cleaned. Keep in protective cleaners bags.  Do not oil wooden furnishings, or steam clean upholstered furnishings.
  • Use up your frozen food supply, give it to a neighbor, or donate it to a food bank.
  • Empty leakable containers that could break and spill or seap through to other items.
  • Drain the fuel from lawnmowers and other power equipment. 
  • Ensure that all mechanical and electrical equipment is properly serviced for shipping prior to the arrival of the moving van.

1 Day Before Moving

  • Pack an "Essentials Box", which are the things you'll need as soon as you arrive at your new home. (This might include non-aerosol cleaning supplies, disposable plates and cups, light tools, snacks, bathroom items and trash bags.)
  • Take this box with you or have the driver load it last and unload first. This is usually the day packing is done.
  • Make sure all packing services have been performed before you sign for them.
  • Defrost, thoroughly clean and dry refrigerator.

Moving Out Day

  • Sign the bill of lading and make sure your new address and phone number are correct.
  • Point out to the packers any extra-fragile items needing special attention. Mark appropriately any items you do not want packed or moved, indicate cartons you will want first at your destination.
  • Be on hand when the Great West driver arrives and throughout the loading process or ensure a knowledgeable and responsible person is on hand to direct and assist the Agent.
  • Accompany the driver during inventory. Check on the condition of your goods as they are loaded.
  • Make a final tour of your home. See that nothing is overlooked.
  • Lock all windows and doors, and turn off all switches.

Moving In Day

  • Arrive at your home a day ahead of time, if possible, to make sure utilities are connected and to plan placement of major items in your home.
  • Be on hand to pay the driver with cash, traveler's check, certified check or money order prior to your goods being unloaded.
  • Check your household goods as they are unloaded. If there is a change in the condition of the property from that noted during loading or if any items are missing, note discrepancies on the van operator's inventory sheet.
  • By signing the inventory sheet, you are acknowledging receipt of all items listed. Personally report any loss or damage to your move coordinator.
  • When unloading, each piece of furniture will be placed where you like, including laying out rugs and setting up any beds or furnishings disassembled at origin.  Appliances and/or fixtures will NOT be installed. 
  • At your request a move coordinator can arrange for this service.
  • The mover is not obligated to rearrange your furniture.
  • A floor plan of your new home may be useful so the movers can determine where each piece of furniture should go.
  • Keep all documents pertaining to your move in a safe place. You will need them for verification of moving expenses on federal income tax returns.

Checklist of People & Companies to be Notified

 Post Office  Doctors
 Dentist  Veterinarian
 Lawyer  Brookers/Accountants
 Pharmacy  Schools
 Insurance Companies  Banks and Financial Institutions
 Checking/Savings/Loans  Creditors
 Magazines  Book Club
 Record Club  Travel/Auto Club
 Church  Utility Companies
 Telephone Company  Newspapers
 Trash Company  Cable Company

We invite you to tour Great Wests' site. Whether you're looking for an interstate or international moving company, or just some helpful information to improve your moving experience, Great West Moving and Storage can help. At Great West Moving and Storage, we don't just move your things, we're here to assist you in planning your move from A to Z.


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